Stop Managing Your Speaking Business Across Multiple Tools
If you're a professional speaker, chances are your business is spread across multiple platforms. Your conference opportunities may be stored in a spreadsheet.
Your speaker bio lives in a Dropbox folder.
Your headshots are buried somewhere in Google Drive.
CFP deadlines are scattered between your calendar, sticky notes, and email reminders. Your follow-ups are tracked in your inbox—or worse, only in your memory.
Sound familiar?
Managing a successful speaking business requires more than talent on stage. It requires a system behind the scenes.
That's exactly why we created the ARC Speaker Opportunity Hub.
What Is 17hats (and Why It Matters)
17hats is a CRM designed for service-based businesses to manage:
- Client communication
- Scheduling
- Proposals, contracts, and invoices
- Workflows and automation
A proper setup allows you to:
- Respond to leads automatically
- Book clients faster
- Deliver a consistent experience every time
What Is the ARC Speaker Opportunity Hub?
he ARC Speaker Opportunity Hub is a Speaker Business Operating System designed specifically for professional speakers.
Instead of relying on multiple disconnected tools, the Hub brings everything together in one centralized workspace.
From discovering conferences to submitting applications, organizing speaker assets, preparing event deliverables, and managing travel, the Hub keeps your entire speaking business organized.
It follows the ARC Method:
Acquire
- Find the right speaking opportunities.
- Research conferences.
- Track Call for Speakers (CFPs).
- Build relationships with event organizers.
Respond
- Submit conference applications. Track application status.
- Manage follow-ups.
- Store proposal templates. Keep deadlines visible.
Convert
- Prepare speaker materials. Manage contracts.
- Track travel.
- Organize event logistics. Deliver your best presentation.
Why We Built It
After years of working behind the scenes with professional speakers as a Speaker Concierge, one challenge appeared over and over again.
Every speaker had great content. Very few had a reliable system. Some used spreadsheets.
Others used notebooks.
Some tracked everything in email. Others relied on memory.
As opportunities increased, so did the complexity of managing them.
The ARC Speaker Opportunity Hub was built to eliminate that chaos by creating one organized system for managing every aspect of a speaking business.
Everything in One Place
The Hub includes everything needed to manage your speaking business efficiently.
Conference Database
- Research conferences.
- Track CFP deadlines.
- Store event details.
- Prioritize opportunities.
Speaker CRM
- Manage conference organizers.
- Store contact information.
- Track communication history.
- Build long-term relationships.
Conference Application Tracker
- Track every application.
- Monitor submission status.
- Manage deadlines.
- Schedule follow-ups.
Speaker Toolkit
Store:
- Professional Bio
- Headshots
- One Sheet
- Speaker Reel
- Session Descriptions
- AV Requirements
- Presentation Slides
No more searching multiple folders before every event.
Action Center
Your daily command center. Quickly see:
- Upcoming deadlines
- Outstanding tasks
- Follow-ups
- Applications needing attention
- Event preparation Communications Center Organize outreach.
Track emails. Manage templates.
Keep conversations connected to each opportunity.
Travel & Logistics
Track:
- Flights
- Hotels
- Ground Transportation
- Event Schedule
- Reimbursements
Dashboards
See your speaking business at a glance with dashboards showing:
- Applications Submitted
- Acceptance Rate
- Upcoming Events
- CFP Deadlines
- Outstanding Tasks
- Speaking Metrics
Meet J.A.R.V.I.S.
Our flagship Iron Man edition includes J.A.R.V.I.S.—Just A Rather Valuable Integrated System.
J.A.R.V.I.S. coordinates your dashboards, automations, workflows, communications, travel planning, task management, and speaker resources into one intelligent operating system.
Instead of juggling multiple apps, you work from one organized hub that keeps your speaking business moving forward.
Choose the Right Hub
Spark
A simple foundation for speakers beginning to organize their business. Best for:
- New speakers
- First-time conference applicants
- Simple opportunity tracking
Core
Adds dashboards and essential automation. Best for:
- Growing speakers
- Regular conference submissions
- Better visibility into your pipeline
Reactor
An advanced Opportunity Management System. Includes:
- Multiple automations
- Conference tracking
- Action Center
- Speaker Toolkit
- Application management
Best for experienced speakers managing multiple opportunities.
Iron Man
Our premium Speaker Business Operating System. Includes:
- Advanced workflows
- Custom automations
- J.A.R.V.I.S.
- Personalized implementation
- Done-for-you setup
Designed for speakers who want a fully customized system built around their business.
Frequently Asked Questions
Is the ARC Speaker Opportunity Hub built in Airtable?
Yes. The Hub is powered by Airtable, but we've transformed it into a complete Speaker Business Operating System with custom interfaces, dashboards, workflows, and automations. Most users interact with the Hub through intuitive screens rather than traditional database tables.
Do I need Airtable experience?
No.
The Hub is designed for speakers—not database experts.
You'll primarily use custom interfaces that make managing your speaking business simple and intuitive.
Which Hub is right for me?
- Spark – Foundation for new speakers.
- Core – Guided Foundation with dashboards and automation.
- Reactor – Opportunity Management System for growing speaking businesses.
- Iron Man – Done-for-you Speaker Business Operating System powered by J.A.R.V.I.S.
Can the Hub be customized?
Absolutely.
We can tailor your system for keynote speakers, trainers, workshop facilitators, consultants, authors, coaches, and professional speakers with unique workflows.
Is Iron Man available as a template?
No.
Iron Man is exclusively offered as a custom implementation because every speaking business is different. We build it around your goals, workflows, and processes.
Can I import my existing speaker information?
Yes.
We can migrate conference lists, contacts, speaker applications, session libraries, speaker assets, and other data into your Hub so you don't have to start over.
Will this work for keynote speakers?
Yes.
Whether you're delivering keynote presentations, workshops, breakout sessions, or training programs, the Hub helps you organize opportunities, manage applications, prepare materials, and stay event-ready.
Why is the ARC Speaker Opportunity Hub different from a traditional CRM?
Traditional CRMs focus on contact management.
The ARC Speaker Opportunity Hub is built specifically for speaker business management.
It combines a speaker CRM, conference application tracker, speaker toolkit, communications center, task management, dashboards, and workflow automation into one centralized platform.
Ready to Transform Your Speaking Business?
Your speaking business deserves more than spreadsheets. It deserves a system.
Whether you're applying to your first conference or managing a national speaking calendar, the ARC Speaker Opportunity Hub provides one organized place to manage your opportunities, applications, speaker assets, and event preparation.
Acquire. Respond. Convert.
Because successful speakers don't just prepare for the stage—they build systems that help them get there.